 - Enterprise document management (EDM) is a strategy for overseeing an organization's paper and electronic documents so they can be easily retrieved in the event of a compliance audit or subpoena. The term originally referred to electronic documents that were created on a computer or paper documents that were scanned into a digital format. The meaning has broadened to include email, faxes, instant messages, PowerPoint presentations, wikis and multimedia.
In the context of regulatory compliance, enterprise document management must address the following:
- How long documents should be retained.
- Where documents should be stored.
- How changes to documents can be traced.
- How documents can be recovered if a disaster should occur.
An enterprise document management software application can be used to create a single view of all an enterprise's documents and provide workflow tools to monitor and control modifications and make document retrieval easier. In such a system, it's important that documents in all formats, including multimedia, are tagged and indexed so they can be found quickly by keyword or full text search.
See also: enterprise content managment (ECM)
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Learn more about Document management software and compliance |
| IT compliance: FAQs about IT operations, regulations and standards: This index links to resources about the relationship between IT operations and compliance regulations and standards, including HIPAA, e-discovery, SOX and PCI. |
| FAQ: What is the impact of e-discovery law on IT operations?: This FAQ provides guidance to IT professionals on e-discovery law, including how it affects IT operations, who it affects, what's required and what penalties can be applied. |
| Effective compliance document management in five days: Effective compliance document management can be simple or really complex and costly. Here are some steps to get your priorities in place to help survive those audits. |
| Data security: The missing piece of e-discovery (but not for long): There's an elephant in the e-discovery room: data security, in the form of porous networks, sophisticated hackers, malicious insiders and the specter of altered electronic records. |
| E-discover the gaps in your information management process: Information management processes are the biggest IT-related weakness in any given organization, but they can be strengthened by clearly defined retention policies. |
| LAST UPDATED: |
13 Nov 2009
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