As the amount of information the average company generates bulges at the seams, an enterprise records management strategy is increasingly vital to business success. Data represents a huge commodity for the modern organization, so proper management and security of that information is a major concern. Threats to information from a variety of sources, coupled with new and evolving data-specific compliance regulations, are forcing companies to reexamine information management practices to cope with the data explosion.
In this Essential Guide to enterprise records management strategy, we provide a high-level look at the latest trends in data governance, and provide best practices your organization can implement to protect and manage your information.
This records management strategy guide is part of SearchCompliance Essential Guide series, which is designed to give GRC leaders strategic management and decision-making advice on timely topics.
RECORDS MANAGEMENT STRATEGY
1. Information governance in the big data era
Many organizations struggle with managing unstructured data -- the often text-heavy, unorganized information that can cause huge risks and unnecessary storage costs.
As the big data era continues, companies will have to reexamine and adapt their information governance strategy. By 2018, 25% of progressive organizations will manage all their unstructured data using information governance and storage management policies, predicts Gartner Inc.
Read more about big data information governance.
MANAGING INFORMATION RISK
2. BYOD, cloud use complicate data risk
Information governance in the big data age is a monumental task -- especially when the associated risks are taken into consideration.
The list of potential information risk sources is growing: Storing information with cloud providers and launching bring your own device (BYOD) programs often create unforeseen data security concerns, and it's a trend that companies are starting to pay attention to.
Read more about data risk management.
3. E-discovery's expanding records management role
Electronic discovery processes provide numerous benefits from a legal standpoint, including the ability to seek, locate, secure and search data for use as evidence in a civil or criminal case.
But could emerging e-discovery tools and processes provide these same benefits to business areas besides the legal department? The answer is a resounding yes, as organizations realize how these data classification, organization and security traits can apply to other areas.
Learn more about e-discovery tools.
4. 'Information governance' and other need-to-know terms
Here are some key terms to familiarize yourself with as you develop an organization-wide records management strategy.