As the amount of information the average company generates bulges at the seams, an enterprise records management strategy is increasingly vital to business success. Data represents a huge commodity for the modern organization, so proper management and security of that information is a major concern. Threats to information from a variety of sources, coupled with new and evolving data-specific compliance regulations, are forcing companies to reexamine information management practices to cope with the data explosion.
In this Essential Guide to enterprise records management strategy, we provide a high-level look at the latest trends in data governance, and provide best practices your organization can implement to protect and manage your information.
This records management strategy guide is part of SearchCompliance Essential Guide series, which is designed to give GRC leaders strategic management and decision-making advice on timely topics.
1RECORDS MANAGEMENT STRATEGY-
Information governance in the big data era
Many organizations struggle with managing unstructured data -- the often text-heavy, unorganized information that can cause huge risks and unnecessary storage costs.
As the big data era continues, companies will have to reexamine and adapt their information governance strategy. By 2018, 25% of progressive organizations will manage all their unstructured data using information governance and storage management policies, predicts Gartner Inc.
Read more about big data information governance.
In this video, learn how to integrate information governance tools best practices to benefit a wide range of business processes. Continue Reading
In this video interview, Jason C. Stearns, a New York Life Insurance Co. records manager, discusses why a transparent records management strategy is important to business success. Continue Reading
In this video, learn best practices you'll need to overcome challenges when developing an information governance strategy from the ground up. Continue Reading
Every organization has some form of information management strategy, but how can you be sure your processes are working? In this podcast, Jeffrey Ritter explains how data governance metrics can help. Continue Reading
2MANAGING INFORMATION RISK-
BYOD, cloud use complicate data risk
Information governance in the big data age is a monumental task -- especially when the associated risks are taken into consideration.
The list of potential information risk sources is growing: Storing information with cloud providers and launching bring your own device (BYOD) programs often create unforeseen data security concerns, and it's a trend that companies are starting to pay attention to.
Read more about data risk management.
Mobilization and the cloud are having a strong influence over many organizations' data risk management processes. In this tip, learn best practices to overcome these information security risks. Continue Reading
There are several information security challenges businesses must consider when implementing a BYOD policy. Here's how to overcome them, and ultimately use mobility to your advantage. Continue Reading
Organizations are increasingly turning to multiple data governance tools to meet their records management (RM) needs. While it makes good business sense, it also increases risk. In this tip, learn best practices to ensure data security when using hybrid RM processes. Continue Reading
Data storage and its associated costs have become a major business concern. Here's why records retention schedules can help alleviate information risk associated with big data, and even improve your bottom line. Continue Reading
More organizations are turning to cloud vendors for critical operations, making a detailed service-level agreement vital to ensure information risk management and proper data recovery. Continue Reading
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E-discovery's expanding records management role
Electronic discovery processes provide numerous benefits from a legal standpoint, including the ability to seek, locate, secure and search data for use as evidence in a civil or criminal case.
But could emerging e-discovery tools and processes provide these same benefits to business areas besides the legal department? The answer is a resounding yes, as organizations realize how these data classification, organization and security traits can apply to other areas.
Learn more about e-discovery tools.
New and emerging e-discovery tools and strategies are not just for the legal department anymore, as they also benefit organization-wide business processes. Continue Reading
Information governance expert Jeffrey Ritter discusses how e-discovery tech has evolved in recent years due to rapid changes in information governance and data processes. Continue Reading
Although corporate mobility and cloud use are increasingly common, data discovery tools are behind these advancements. In this tip, learn best practices to manage the e-discovery challenges the cloud and BYOD create. Continue Reading
A properly maintained information governance strategy is key to e-discovery. In this tip, learn how records managers can use their unique skill sets to contribute to strong e-discovery processes. Continue Reading
In this Q&A, e-discovery analyst Barry Murphy discusses how businesses need to adjust data collection processes in the face of increased social media use. Continue Reading
'Information governance' and other need-to-know terms
Here are some key terms to familiarize yourself with as you develop an organization-wide records management strategy.